Everything You Need to Know about Wedding Invitations

Sending out wedding invitations is a crucial part of the wedding planning process that can come with lots of questions and concerns. To save you some worry, here’s a comprehensive guide to everything you need to know about sending out wedding invitations.

Guest List

First things first, you’ll want to finalize your guest list before creating and sending invitations. If you’re unsure about an address, reach out to confirm with the guest. Ensure you have accurate addresses for all guests so no invitation is lost in the mail!


You’ll want to send out wedding invitations 6 to 8 weeks before the wedding date. For destination weddings or events around holidays, consider sending them earlier. If you are planning on inviting international guests, you’ll want to get your invitations to them as soon as possible. Hopefully, they will have received a save-the-date so they’ll already be preparing to attend.


Choose a design that complements the overall theme of your wedding. Consider purchasing custom stamps to match. Pro Tip: Plan ahead and start thinking of your thank you notes. It’s a good idea to have them ready to send out shortly after the wedding. It’s even better to have them match your invitations.

Use inner and outer envelopes for a more formal invitation. The inner envelope includes the names of the individuals invited, while the outer envelope includes the mailing address.

Information to Include

There is a lot of crucial information to include in your invitation. Start with the basics: names of the couple, location and venue name, date and time of the ceremony, and dress code. Find some more guidance here: How to Address Wedding Invitations

Next, you’ll want to include a response card with a stamped, pre-addressed envelope that allows the invited to return an RSVP. Ask guests to RSVP by a specific date to finalize your guest count. You might want to consider including an option for guests to RSVP online. This can make the process more convenient for both you and your guests.

Don’t forget to include information about your wedding website if you have one. Guests can find additional details, such as registry information and accommodation options.


You’ll need to make it crystal clear if your guest is allowed to bring a plus-one. Include a space on the RSVP for your guest to indicate who they will be bringing.

Map and Accommodations

Include a map or directions to the venue. If applicable, provide information on nearby accommodations with booking details.

Double and Triple Check

Proofread the invitation carefully to catch any errors. It’s always a good idea to have someone else review it to ensure all details are accurate. Invitations are a lot of work – you don’t want all that time and effort to go to waste. Additionally, double check you have the correct postage for each invitation – especially for invitations traveling internationally.

If you really want to ensure they reach the intended recipients, hand-deliver invitations to local guests whenever possible. Bonus: this adds a personal touch and is quite endearing.


Follow up with guests who haven’t responded by the RSVP deadline and keep good records of RSVPs and any dietary restrictions or special requests. This ensures an accurate headcount for catering, seating arrangements, andĀ finalizing arrangements with vendors.


Now that you know everything you need to know about wedding invitations, you’re unstoppable! And by paying attention to these details, you’ll ensure that your wedding invitations are not only beautiful but also informative and functional, helping your guests prepare for and enjoy your special day.



Images by Norman & Blake, Jose Villa and Amy & Stuart