How to Keep Your Guests Cool & Comfortable at a Late Summer Wedding!

Late summer weddings have their unique charm, but they also bring the challenge of keeping guests cool, comfortable, and protected from pesky bugs. Don’t let the heat and insects dampen the joy of your special day! I’d like to share practical tips and ideas I’ve used when planning late summer weddings to ensure your guests stay cool, comfortable, and bug-free throughout your late summer wedding festivities.

Here are my Late Summer Wedding Tips & Tricks

Select a Suitable Venue and Timing:

Choose an outdoor venue that provides ample shade, such as a garden with trees or a venue with canopies or umbrellas. Opt for a late afternoon or evening wedding to avoid the peak heat hours. The cooler temperatures will make the experience more enjoyable for everyone. Additionally, consider the location’s proximity to bodies of water or heavily wooded areas, as they can increase the presence of bugs.

Provide Refreshments and Hydration Stations:

Keep your guests cool and refreshed by offering a variety of chilled beverages. Serve infused water, lemonade, iced tea, or signature cocktails that are light and refreshing. Set up hydration stations throughout the venue with plenty of ice-cold water, where guests can refill their glasses and stay hydrated. Consider including some unique and cooling treats like popsicles or ice cream stations to add a touch of fun to the day.


Offer Shade and Cooling Amenities:

Ensure there are shaded areas throughout the venue where guests can retreat from the sun’s intensity. Rent large umbrellas, or canopy tents, or create shaded lounge areas with cozy seating arrangements. Provide handheld fans or personalized fans as wedding favors, which guests can use to keep themselves cool during the ceremony and reception. You could even consider providing personalized parasols or paper fans for an extra touch of elegance and functionality.

Implement Bug Control Measures:

Late summer brings along unwelcome guests in the form of bugs, but there are ways to keep them at bay. Place citronella candles or torches around the venue to deter mosquitoes and other flying insects. Consider using natural bug repellents and provide them in the form of wipes or sprays in easily accessible baskets or stations. Decorate tables with centerpieces that include natural bug-repelling plants such as lavender or lemongrass. If the venue allows, set up misting systems or fans that create a breeze to discourage bugs from lingering.


Communication and Preparation will Alleviate any problems with a Late Summer Wedding:

Inform your guests in advance about the outdoor nature of the wedding and suggest appropriate attire, such as lightweight fabrics and comfortable shoes. Include a note in your wedding invitations or create a wedding website that provides details on the weather, suggestions for bug protection, and any other relevant information to help guests prepare accordingly.

By following these tips, you can ensure that your late summer wedding is a comfortable and enjoyable experience for your guests. From providing shade and cooling amenities to refreshing beverages and bug control measures, your thoughtful planning will ensure a memorable celebration free from discomfort and insect nuisances. Keep your loved ones cool, comfortable, and bug-free as you celebrate your special day in style. Also, if you are interested in reading more about planning a summer wedding in Los Angeles, check out my blog here.



Images by Amy and Stuart Photography, John and Joseph Photography